Huaxia Chinese School at Bergen, Inc

华夏博根中文学校

P.O Box #9180,

Paramus, NJ 07652

www.hxbg.org

Board Meeting Minutes

Date:	March 11, 2018, 10:00 a.m.

Location:	Paramus Catholic High School,

425 Paramus Road, Paramus, NJ 07652

Attendance Roster:

Board Member

王建锐 (Jianrui Wang), Chair

梅笑辉 (Xiaohui Mei), Secretary

王朝芳 (Chaofang Wang), Treasurer

王虹 (Hong Wang) (Excused)

韩伟 (Wei Han)

李焰 (Yan Li)

何燕 (Yan He) (Excused)

张元 (Yuan Zhang)

王盛节 (Jessie Wang)

School Administrative Member

廖世平 (Shiping Liao), Principal

Topic	Discussion/Action/Decision	Responsible Person(s)	Due Date
Proposed amendment to ARTICLE V.C.2.d. Approve the annual budget submitted by the Principal and review budget reports.	The budget submitted by the Principal should include salary information for the School Administrative Members. >5% changes to any main items of the budget have to be approved by the BD before implementation. End year bonus for the Principal needs to be approved by the BD. These are just discussion points for next academic year, not agreed proposal by BD.	All	N/A
Proposed amendment to ARTICLE VII - NOMINATIONS AND ELECTIONS BOARD OF DIRECTORS.	The voter has to present a valid ID (e.g., driver license, passport, green card, etc.) and student class information in order to receive the ballot. The BD shall record the total number of issued ballots. Nomination of candidates for Directors: Option 1 – Each BD member can recommend one qualified individual. Option 2 – The number of individuals each BD member can recommend shall be equal or less than the total number of the Directors to be elected; the BD will vote on all nominees and only those who received >50% votes will become the candidates for Directors. In case the initial nominations are less than twice of the total number of the Directors to be elected, additional nominations will be made based the votes they received from the BD. Option 3 – Anyone with a petition signed by 5% of the membership and with eligibility for the position of Director shall be considered as a qualified candidate. Option 1 is agreed by all attended BD members. (Note: Option 3 was ruled out because it is considered contradictory to the Bylaws ARTICLE VII.C.) The candidates should disclose relevant background information for the purpose of the election such as personal resume, any child currently registered for the school, any family member currently working at the school, and the candidate’s current career. It is recommended for the BD to nominate candidates for Directors and communicate its nominations 6 and 4 weeks, respectively, prior to the election meeting. The BD shall hold a meeting to interview all the nominees before communicating its nominations to the Membership. (Note: during the meeting it was discussed that the BD has the right and power to not accept a nominee (by Director) and also withdraw a nominee according to ARTICLE V.C. and E. prior to election. Exceptions are nominees by petition.) The BD officers have obligation to address any relevant questions regarding the candidate nomination (at least once during the Sunday school day). Other BD members are also encouraged to participate in the Q&A. These are just discussion points for next academic year, not agreed proposal by BD.	All	N/A
Certificate	A certificate will be issued to the Principal, Vice Principal, Curricular Director, and the Consultant to recognize their contributions to the Chinese school. This is agreed by vote of all presenting board members	All	N/A

Post Meeting Note:

Comments by Wei Han:

Proposal two 2.b contradicts to by law article V.A.1. A Member is a qualified candidate. No other reason can disqualify a candidate when the candidate is a member.

While proposal 2 2.b applies to non-member candidate as stated in Article V.A.2

Proposal two 5 contradicts to by law Article V.A.1 as board has no rights disqualify a Member candidate. Article V.C.1 governance the election of all officers of the board, not the election of the board.

According to Article VI.2 an officer's term is 1 year and may be elected for one more term, wether or not consecutive. So a person can not server as an officer for more than 2 years in life time.